Job Description

The Executive Director is the key management leader of The Panhandle Animal Welfare Society (PAWS). The Executive Director is responsible for overseeing the administration, programs and operational plan of the organization. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the Board of Directors.

Job Responsibilities:

The PAWS executive director is responsible for the overall management of the Animal Shelter programs, including the operation of the shelter, Animal Control, The Junkyard Dog thrift shop, and the veterinary clinic. Specific duties include: management of PAWS staff and volunteers, animal program management, board relations, financial management, fundraising and development, public relations, outreach and property management. As the PAWS executive director, you will oversee a broad scope of programs that are currently organized within four teams reporting through four managers:

Animal Control services: Enforce animal related ordinances, including leash law, scoop law, noise ordinance, and property damage; regulate dangerous, menacing and exotic animals; enforce animal control code in parks and neighborhoods; investigate animal cruelty, neglect and abuse; pick up stray, abandoned and surrendered animals; provide support to police, fire, health and related agencies; conduct inspections at special exhibits; and educate residents about responsible pet ownership.

Shelter services: Care and shelter for stray dogs, injured pets and enforcement cases; reunite lost animals with their owners; adopt orphaned animals to suitable homes; develop community cat programs, humanely euthanize large dangerous dogs who cannot safely be rehabilitated and medical cases beyond hope; provide shelter tours and educate the public about PAWS' mission, vision, and services; run an off-site adoption program when feasible; and support the robust volunteer program.

Veterinary Clinic: Provide low-cost, high-quality veterinarian services for animals owned by Okaloosa County residents; operate spay/neuter and vaccination programs for dogs and cats adopted at PAWS.

Junkyard Dog thrift shop: Provide supervision, oversight and management of agency’s thrift store operations to generate revenue to support agency administration & programs; manages staff and volunteers, oversees sales, donations of merchandise, promotion of the store in the community, and internal fiscal controls.

Administration, Communications and Fiscal Management: Maintain high levels of customer service and customer relations; manage PAWS’ finances and budget, including overseeing inventory control, ensuring vouchers and accounts payable requirements are met, and supporting fundraising efforts; and oversee a variety of administrative tasks, such as processing adoption and redemption documents, purchase requisitions, database management, and public disclosure requests responses.

General Responsibilities:

  • Responsible for leading PAWS in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
  • Report to and work closely with the Board of Directors to seek their involvement in policy decisions, fundraising and to increase the overall visibility of PAWS throughout the County.
  • Other duties as assigned by the Board of Directors.

Financial Performance and Viability:

  • Develops resources sufficient to ensure the financial health of the organization.
  • Responsible for the fiscal integrity of PAWS, to include submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
  • Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
  • Responsible for fundraising and developing other resources necessary to support PAWS’ mission.

Organization Mission and Strategy:

  • Works with board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.
  • Responsible for implementation of PAWS’ programs that carry out the organization’s mission.
  • Responsible for strategic planning to ensure that PAWS can successfully fulfill its Mission into the future. Responsible for the enhancement of PAWS’ image by being active and visible in the community and by working closely with other professional, civic and private organizations.
  • Serving as PAWS’ primary spokesperson to the organization’s constituents, the media and the general public.
  • Establish and maintain relationships with various organizations throughout the state and utilize those relationships to strategically enhance PAWS’ Mission.

Organization Operations:

  • Oversees and implements appropriate resources to ensure that the operations of the organization are in line with Best Practices. Responsible effective administration of PAWS operations.
  • Responsible for the hiring and retention of competent, qualified staff.
  • Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of the organization.
  • Establishing employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit.
  • Supervise, collaborate with organization staff.
  • Monitor staff performance and complete performance reviews.
  • Review and approve contracts for services.

Animal Welfare and Advocacy:

  • Monitor animal welfare issues and ensure compliance with all applicable laws and regulations.
  • Network with other local animal shelters, animal welfare groups, and rescue groups to build coalitions.
  • Lead the development of community educational program promoting animal welfare.
  • Remain diplomatic and stay on task when dealing with highly charged, controversial, and intense animal-related issues.

Professional Qualifications:

  • A bachelor’s degree (preferred)
  • Five or more years senior nonprofit management experience (experience in animal shelter management preferred)
  • Demonstrated track record of strong organizational abilities; strategic planning; program development, task facilitation and delegating
  • Transparent and high integrity leadership
  • Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting
  • Strong organizational abilities including planning, delegating, program development and task facilitation
  • Ability to convey a vision of PAWS’ strategic future to staff, board, volunteers and donors
  • Knowledge of fundraising strategies and donor relations unique to nonprofit sector
  • Skills to collaborate with and motivate board members and other volunteers
  • Strong written and oral communication skills Ability to interface and engage diverse volunteer and donor groups
  • Demonstrated ability to oversee and collaborate with staff Strong public speaking ability Knowledge of common illnesses and nutritional, enrichment and behavioral needs of animals
  • Computer skills including Microsoft Office, Excel, Word, etc. (Experience with Chameleon and Quickbooks preferred)

Work Environment/Physical Demands:

  • May be exposed to hostile or abusive members of the public.
  • May be exposed to noise, dangerous animals with a potential for attack and animal feces that may be contaminated with disease germs transmittable to humans.
  • Must be able to obtain a Florida State Euthanasia Certification after hire.

How to apply:

Interested candidates should email MickyRescues@gmail.com for directions on how to apply.

This is a full time job

Contact Information

Panhandle Animal Welfare Society

752 Lovejoy Road NW
Fort Walton Beach, FL 32548

(850) 243-1525
(850) 664-0445 (FAX)

MickyRescues@gmail.com

Posting Date:

Closing Date:

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