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Workshop Submission FAQ

Animal Care Expo 2018

Frequently Asked Questions

What are the chances that my workshop will be selected?

We receive hundreds of workshop proposals every year. Our Animal Care Expo session selection team does their best to select the top proposals on a wide variety of progressive topics relevant to animal sheltering and rescue. It may be helpful to take a look at the goals of HSUS in working with companion animals and communities. The odds of a workshop being selected depend on the quality of the proposal, the total number of proposals received and the quantity/quality of similar proposals.

Please understand that opportunities are limited, so not every proposal can be accepted. The HSUS reserves the right to select workshop topics and presenters at its sole discretion and may reject a proposal for any reason. Individuals submitting proposals will be notified in writing if their proposal was accepted by October 2017.

What can I do to improve the likelihood of my workshop being chosen?

There are a number of steps that you can take to make your workshop submission more likely to be selected:

  • Fill out the workshop submission form completely, correctly and on time.
  • Choose a topic and be specific. Subjects like "dog behavior" and "fundraising" are very general, so be sure to explain what specific aspects your workshop addresses. Better examples would be "using clicker training to improve dog behavior in the shelter" or "how to attract new donors through the Internet."
  • If your workshop is meant to address a broad topic or is aimed at beginners, explain that, as well as the unique angle that you bring to that topic.
  • Make the most of the description space. You don't need to use all 500 words, but do your best to paint a clear picture of what your workshop entails.
  • Check your spelling and punctuation. A sloppy or incomplete application doesn’t reflect well on a potential presenter.

What topics are most likely to be selected?

Topics change from year to year, and the workshop tracks for Animal Care Expo 2018 are tentative. Here are some possible tracks:

  • Daylong Certificate Course
  • Animal Rescue
  • Engaging Volunteers
  • Field Services
  • Humane Society International
  • Leadership
  • Marketing & Money Management
  • Pets for Life
  • Rescue Central
  • Saving More Lives
  • Shelter Design
  • Shelter Operations
  • Shelter Standards

What if my workshop doesn't fit into one of the listed tracks?

Workshop tracks are determined during the workshop selection process. These track names and descriptions have been made available to give you an idea of what tracks have been chosen in the past, but are not necessarily the tracks for next year's Expo. Try to choose a track that seems like the best fit or choose the "Other" category if you're unsure.

Can I submit more than one workshop?

Yes, submit as many as you like. Most presenters will only be selected for one workshop, but it’s not uncommon for a presenter to do two workshops. If you choose to submit multiple workshops, please be sure to complete a submission form for each workshop.

How much time is allowed for the workshops?

Standard workshops are 90 minutes. Daylong certificate courses are 7 hours, typically with an hour lunchbreak.

How many presenters can I propose?

For a standard 90-minute workshop, we generally have one or two presenters. Daylong certificate courses may have up to four presenters.

Who can submit a workshop for consideration?

Anyone—as long as the topic is relevant to the conference and the person submitting is qualified to speak on that topic.

Do you pay speaking fees for Expo presenters?

No, we are unable to pay a presenter honorarium or speaking fees for Expo presenters. As a general rule, The HSUS will provide a complimentary Expo registration and some travel expenses for presenters from non-profit animal welfare organizations. HSUS does not provide travel reimbursement for for-profit organizations or Animal Care Expo exhibitors. If a presenter qualifies for reimbursement, HSUS will reimburse up to two presenters on a 90-minutes session and up to four presenters on a daylong certificate course.

Can representatives of for-profit companies submit workshop proposals?

Yes, but make sure your workshop isn’t simply an advertisement for your company. Workshops must aim to educate shelter and rescue professionals, not sell them a product. Overtly commercial submissions will not be considered. For-profit presenters are not eligible for expense reimbursements.

What should I expect if I am selected to present at Expo 2018?

If your proposal is selected for Expo 2018, we will contact you to confirm your availability and proposal content. Once confirmed, you will be asked to go through our online presenter registration process and be asked to sign a general memorandum of understanding. You will receive complimentary registration to the conference and you will be notified as to which, if any, of your travel expenses will be reimbursed. If your expenses are to be reimbursed, we will need to receive your receipts for those expenses following the conference. Handouts and/or powerpoint presentations will be made available to attendees for every Expo workshop and these must be submitted electronically to The HSUS prior to the conference. You will be contacted with handout submission information during your workshop confirmation correspondence. We reserve the right to edit your workshop title and description in our conference materials, or to pair you with another presenter on your topic.

What should I do if I have technical problems submitting my workshop?

Please email us at info@animalsheltering.org with a detailed description of the problem.