Administrative Assistant

RedRover

Job Description

Job Type: Full-time, Non-Exempt (35 hours per week)
Pay Range: $47,000 - $54,000 annually
Location: Sacramento, California; in-office position [Midtown]
Benefits: RedRover offers a robust benefits package. You’ll enjoy medical, dental, vision, and life insurance on the first day of the month following 60 days of full-time employment. Vacation, holiday, and sick time begin accruing on the first day of employment. Effective after one year of active employment, RedRover offers a 7% employer-paid Simplified Employee Pension (SEP) retirement plan with immediate vesting, and an annual Companion Animal Allowance that helps pay for family veterinary emergencies and work-related pet sitting (if you have a pet).

Summary of position: Under the guidance of the Director of Finance and Administration (DFA), as the Administrative Assistant, you will provide assistance and support for daily accounting tasks and general administrative tasks. You will also provide general office support for the Membership department and the three main programs.
Administrative Assistant duties:
● Perform general reception duties that include monitoring main email account, answering main phone line, responding to inquiries, and receiving package deliveries
● Collect mail from the off-site PO Box (Broadway station) 3x per week
● Sort and distribute mail to the appropriate parties
● Prepare donation deposits; requires one visit to the bank per month
● Assist with Accounts Payable (AP) and Credit Card (CC) transactions
● Weekly filing and shredding
● Process outgoing mail and small to large packages
● Handle returned mail and follow-up actions
● Prepare refund requests from USPS for stamped Business Reply Envelopes (BREs)
● Assist the DFA with ongoing and seasonal projects
● Assist the Membership department with ongoing and seasonal projects including donor communication, data management, filing, and other membership-related tasks
● Other accounting and administrative duties to support office operations, Membership, and programs as assigned

Qualifications:
● a passion for helping animals and people
● an Associates Degree in Business or other relevant area or two years of Office Assistant and Accounting experience
● truly exceptional organizational and interpersonal skills and the ability to build and maintain relationships with staff as well as outside vendors and other constituents
● a strong work tenure
● adaptability and the ability to prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
● the ability to think interdependently, be a conscientious team-player, balance and prioritize multiple tasks while maintaining a positive and professional attitude
● an eagerness to be a compelling ambassador representing the organization’s brand
● knowledge and experience with QuickBooks Desktop, Microsoft Suite, Google Suite, and Adobe Acrobat are required
● knowledge of Salesforce and Asana are a plus
Additionally, affection for animals, concern for their welfare, and a willingness to accommodate animals in the workplace is required. Candidates must be willing to embrace the organization’s commitment to being an anti-racist organization. Must maintain constituent (donors/volunteers/directors/employees) confidentiality and have reliable transportation to and from work.

This position requires:
● strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, very strong interpersonal skills, and the ability to build relationships with stakeholders, including staff members, board members, external partners, and donors
● expert level written and verbal communication skills
● demonstrated proactive approaches to problem-solving with strong decision-making capability
● emotional maturity
● highly resourceful team player with the ability to also be extremely effective independently
● proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
● demonstrated ability to achieve high performance goals and meet deadlines forward-looking thinker who actively seeks opportunities and proposes solutions

Equal Opportunity Employer: RedRover is an equal opportunity employer committed to diversity and welcomes all interested parties to apply. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require a specific accommodation due to a disability or a medical need, please include that in your resume materials. This ensures that the appropriate accommodations are in place during the hiring process.

Application Instructions:
Please email your cover letter and resume to employment@redrover.org with “Administrative Assistant” in the subject line. Position will remain open until filled. Please follow these application instructions as only complete submissions will be reviewed and considered.

This is a full time job