All Animal Care Expo Online sessions are required to have at least one handout available for attendees. These submissions will be available to attendees to print at their own discretion.
Please note that any deviation from the procedures could prevent us from making your handouts available.
- What is the purpose of a handout?
- Does every speaker need to submit a handout? What if I'm co-presenting?
- What are the general instructions for uploading handouts?
- What file types can I upload?
- How do I name my files?
- What is the deadline for submitting my handouts?
- What is the maximum file size allowed?
- What should I do if my file exceeds the maximum size allowed?
- Can I submit multiple files at once?
- How do I convert a non-PDF file (such as a Microsoft Word, Excel, or PowerPoint document) to PDF?
- What files am I legally permitted to upload?
- How do I know my handout was successfully uploaded?
- Can I submit my handouts without using the online form?
- Who should I contact if I have further questions about uploading my handouts?
Does every speaker need to submit a handout? What if I'm co-presenting?
Each session needs at least one handout, which can be a PowerPoint presentation or something else. If you are co-presenting and have multiple speakers you can submit one handout together OR one or more handouts each. That is up to you.
What is the purpose of a handout?
Your handout may be your PowerPoint presentation or anything else that can be used to:
- Reinforce your points and serve as a reminder - it allows attendees to refer to it later.
- Provide more detailed information than you have time for during your presentation.
- Strengthen your call to action - make it easier for attendees to complete desired steps after the conference.
- Offer a list of resources that will be useful to attendees.
What are the general instructions for uploading handouts and/or slides?
- Before you begin the handout submission process, make sure your files are named correctly.
- If you are submitting a PowerPoint presentation as your handout, it must be in 16:9/Widescreen slide size. (In PowerPoint, click "Design" tab, then "slide size.")
- If you are presenting at more than one session, complete the handout submission form separately for each session.
- Each file you upload must be in PDF format & under 5 MB. If you have more than one handout for a session, we urge you to combine all of your files into one PDF and remove extraneous images and formatting to reduce the file size.
- Complete all fields in the handout submission form.
- Attach your PDF file in the "File Upload" field.
- Wait for the "Thank You" page to appear. This may take a few minutes. If you see a blank page or an error page, your file was not accepted by the system. This most often occurs because a file is too large. Contact firstname.lastname@example.org if this happens or if you have any questions not answered here.
What file types can I upload?
We only accept PDF files. If your handout needs to be in another format contact email@example.com. Converting non-PDF files, including Microsoft Word, Excel, and PowerPoint files to PDF is quick and simple! See How do I convert a non-PDF file to PDF?.
How do I name my files?
When saving your handout to your computer, use this naming convention: [session title-your last name-your first name-file number].
Example: If Jane Smith is uploading two files for her session called "Wind and water: Lessons learned from disaster response," she would name the files "wind-and-water-smith-jane-1" and "wind-and-water-smith-jane-2". If Jane is also presenting at another session, she would submit a second handout submission form. Please note: we strongly encourage you to combine your handouts into one file and to remove any extraneous images and formatting to reduce the file size. For more information on file size, please see What should I do if my file exceeds the maximum size allowed?
What is the deadline for submitting handouts?
All handouts must be submitted by July 10,2020. Handouts submitted after this time may not be available online.
What is the maximum file size allowed?
Each file submitted must be no larger than 5MB. Microsoft Windows users can determine the size of a file by locating the file, right clicking on it and choosing "properties" from the drop-down menu.
What should I do if my file exceeds the maximum size allowed?
If your file exceeds the maximum allowed size (5MB), our system will not accept it. First, resize or remove extraneous images or formatting from the file. If that does not sufficiently reduce the file size, break up the file into multiple files smaller than 5MB each and submit them individually; however, we strongly encourage you to combine your handouts into one file whenever possible. For information on how to name multiple files, see How do I name my files?.
Can I submit multiple files at once?
Yes, you may submit up to five files at a time; however, they must all be for the same session. If you are speaking for more than one session, you must submit the handout submission form separately for each session.
How do I convert non-PDF files to PDF?
Converting most non-PDF files, including Microsoft Word, PowerPoint, and Excel files, to PDF is quick and easy. You’ll need Adobe's free Acrobat Reader and PDF conversion software. Primo PDF's conversion software http://www.primopdf.com/index.aspx is free and simple to use. To convert you'll just open your file, choose print, select "Primo PDF" as the printing location, and you're done—simple as that!
What files am I legally permitted to upload?
You may upload only files to which you own the copyright. Uploading news articles and other material to which you do not own the copyright could expose you to civil and criminal penalties.
How do I know my file was successfully uploaded?
Once your file is uploaded, you will see a "Thank You" page and you should receive a confirmation email. If you see a blank page or an error page, your file was not successfully uploaded and you should try again. If you continue to have problems, please review the answers on this page or contact firstname.lastname@example.org.
Can I submit my handouts without using the online form?
Only handouts submitted through the online form will be accepted. If this is not possible contact email@example.com.
Who should I contact if I have further questions about uploading my handouts?
If you have a question that is not answered above, please email firstname.lastname@example.org. By including as many specifics as possible (for example, if you received an error message when attempting to upload your file, note the error number) you will enable us to provide you with an answer as quickly as possible.